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How to use Grading System EM.md

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How to Use the Grading System for Engineering Managers

0️⃣ Grades assessment is a part of the PPR. You can run this on demand during your one-on-one meetings with your manager, however, you can get a level upgrade not more than once a year.

1️⃣ The process:

  • Download the R&D Engineering Managers PPR form to your computer and fill it using Microsoft Word.
    • Start with reviewing the description of your current grade and see what needs to be done to reach the next one.
  • Self-assessment document description:
    • It contains the list of the skills required for each of the grades from EM1 to EM3.
    • Dropdowns have a T-shirt model to evaluate each point:
      • N/A - Is not applicable or equals 0
        • Did not participate in activity (The reason is described in the comments).
      • XS - Room for improvement
        • Did it only 1 time.
        • Results are never achieved in time and are with low-quality.
      • S - On the Way
        • Activity is rarely performed.
        • Results are either achieved in time OR with satisfying quality, but not both.
      • M - Meets Expectations
        • Performs the activity in a regular manner.
        • Results are achieved in time AND with satisfying quality.
      • L - Exceeds Expectations
        • Proactive in this activity, do it pretty often.
        • Always achieves results on time and with excellent quality, with no pushing or guidance required.
      • XL - Outstanding Performance
        • Leads the activity, being one of the best in the company.
        • Results are outstanding, clearly contributing to the overall success of the organization, and having a measurable impact on the company's key goals.
      • When choosing a value for each position, rely on the real situation (I do it) and not on the potential (I could do it). NOTICE: Behavior to avoid is evaluated in the opposite way – the smaller is better.
    • Ground rules for Self-assessment template:
      • A dropdown for every line - no empty cells should remain.
      • Your mark should be at least an L in the "Overview" (green cell in the table) to be fit for the grade.
      • English language level must not be lower than expected for your current grade/grade you are applying for.
      • You should fill in the "Examples" section. No positions without examples/arguments should remain.
      • If you have at least one M in the "Behavior to avoid" section, consider this a blocker. Please improve and come back in a while.
        • For the Managers: please look through the "Behavior to avoid" sections in the lower Grades. If the employee has something above an S, it should be discussed and included in their Personal Development Plan.

❗ For an initial grading:

  • The Manager fills out the table mentioned above (including "Examples") and then passes it to the Employee.
  • The Employee adds examples to the table.
  • The Manager and the Employee discuss the result in the meeting as described in the step 2 below.

2️⃣ Check whether your self-assessment matches your Manager’s assessment:

  • Your Manager fills out the same assessment template from their perspective before the review date.
  • Share access to your table with the Manager. The Manager should share a screen with 2 tables next to each other. selfassessment_em
  • Discuss the result with your Manager.
  • Reach an agreement on the result.

3️⃣ If after the discussion you feel like you deserve an upgrade:

  • And your Manager has the same opinion:
    • Congrats! You have moved to the upper grade.
  • But your Manager doesn't agree with you:
    • You need to jointly draw up a development plan with action points to accomplish for your upgrade.

4️⃣ Outcome of the Grade meeting: A Personal Development Plan.

5️⃣ Who makes the final decision?

  • The final decision is made by the Manager, it is their responsibility.

6️⃣ What should you do if you disagree with the decision on your grade?

  • Discuss your concerns with the Manager.
  • Understand what their opinion is and what should be done to reach the next level.
  • If you can’t find common ground with your Manager, you have an option to involve the Grades Committee to join this discussion. Make sure there are reasons to do it and prepare strong arguments.

❗ For the Managers! When you reach the agreement on the content of the PPR form, upload the final version of the form to the HRBO:

  • Delete unfilled E[n] pages.
  • Upload the resulting file to HRBO:
    • as PPR results if Grading was done as a regular PPR,
    • as Grading results if Grading was performed between/aside from PPR process.