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typical-reply-outlook

Overview

Provides ability to send/receive typical replies in a team.

For example, if you are reading a mail like:

Subject:
  How about this?

Body:
  Hi.
  I've wrote a plan. How about this?
  http://...

Then you can send a typical reply quickly by following one of the steps below.

  • Click the "Like!" button in the ribbon. "Ribbon"
  • Click the "Like!" buton from the context menu on a mail item. "Context Menu"
Subject:
  [[Like!]]: Re: How about this?

Body:
  Like!
  
  > Hi.
  > I've wrote a plan. How about this?
  > http://...

These reply content configurations can be centrally managed on a domain-by-domain basis via group policy. Configurations can also be changed for each user using individual configuration files.

Configuration via group policy

Move admx and adml files under the policy folder into following one of the paths below.

  • When adding Active Directory group policy
    • C:\Windows\SYSVOL\domain\Policies\PolicyDefinitions
  • When adding local group policy
    • C:\Windows\PolicyDefinitions

Open Group Policy Editor and open Administrative Templates -> TypicalReply -> Defaults -> TypicalReply Settings. Enable this configuration and enter the JSON configuration described below in the text area.

Configuration via default configuration file

The default configuration file is located in the following path.

C:\Program Files\TypicalReply\TypicalReplyConfig.json

We need specify the configuration with JSON described below to this configuration file.

Configuration via user configuration file

The user configuration file is located in the following path.

%APPDATA%\TypicalReply\TypicalReplyConfig.json

We need specify the configuration with JSON described below to this configuration file.

Priority if there are multiple configurations

If the group policy configuration, the default configuration file configuration and the user configuration file configuration have different priorities, the configuration with higher priority is used. If the priorities are the same, the configurations are merged in the order the group policy, the default configuration and the user configuration file.

  • GroupLabel is used from the last configuration if it is specified.
  • ButtonConfigList is merged the contents of eatch configurations.
    • If ID is duplicated, the one of the last configuration will be used.
    • If ID is unique, the ButtonConfig of the ID is added to ButtonConfigList.

Installing default configuration files with the installer

By running the setup with DefaultConfig\TypicalReplyConfig.json placed in the folder where the setup exists, the file will be automatically placed in C:\Program Files\TypicalReply\TypicalReplyConfig.json.

Configuration items

Specify the settings in JSON format as below.

{
    "Priority" : 1,
    "ConfigList": [
        {
            "Culture": "ja-JP",
            "GroupLabel": "Like!",
            "ButtonConfigList": [
                {
                    "Id": "Like",
                    "Label": "いいね！",
                    "SubjectPrefix": "[[いいね！]]:",
                    "Body": "いいね！",
                    "Recipients": ["all"],
                    "QuoteType": true,
                    "AllowedDomains": [
                        "*"
                    ]
                },
                {
                    "Id": "OK",
                    "Label": "了解",
                    "SubjectPrefix": "[[了解]]:",
                    "Body": "了解しました。",
                    "Recipients": ["all"],
                    "QuoteType": true,
                    "AllowedDomains": [
                        "*"
                    ]
                }
            ]
        },
        {
            "Culture": "en-US",
            "GroupLabel": "Typical Reply",
            "ButtonConfigList": [
                {
                    "Id": "Like",
                    "Label": "Like!",
                    "SubjectPrefix": "[[Like!]]:",
                    "Body": "Like!",
                    "Recipients": ["all"],
                    "QuoteType": true,
                    "AllowedDomains": [
                        "*"
                    ]
                },
                {
                    "Id": "OK",
                    "Label": "OK",
                    "SubjectPrefix": "[[OK]]:",
                    "Body": "OK.",
                    "Recipients": ["all"],
                    "QuoteType": true,
                    "AllowedDomains": [
                        "*"
                    ]
                }
            ]
        }
    ]
}

TypiclReplyConfig: Root of configuration

Setting name Type Required Default when omitted Summary
Priority Integer no -1 The priority of using configulations in the registry or configuration files.
The configuration has larger priority is used.
If the values ​​are the same, the configurations will be merged.
ConfigList List of Config yes - List of Configs for each language

Config: configuration for each language

Setting name Type Required Default when omitted Summary Examples
Culture String no null Target culture.
It is also possible to specify only the language without locale.
If there is no Culture that matches the current culture, the first Config will be used regardless of the Culture value.		 "en-US"、"en"
GroupLabel String no "Typical Reply" Label of this function displayed on the ribbon or context menu "Typical Reply"
TabMailInsertAfterMso String no "GroupMailRespond" Default position for displaying the Typical Reply on the ribbon. Specify the built-in idMso. "GroupMailRespond"、""
TabReadInsertAfterMso String no "GroupRespond" Default position for displaying the Typical Reply on the mail ribbon. Specify the built-in idMso. "GroupRespond"、""
ContextMenuInsertAfterMso String no "Forward" Default position for displaying the Typical Reply on the email context menu. Specify the built-in idMso. "Forward"、""
ButtonConfigList List of ButtonConfig yes - List of typical reply button configurations -

ButtonConfig: Typical reply button configurations. Configure reply content and reply destination and so on.

Setting name Type Required Default when omitted Summary Examples
Id String yes - ID of the button. Cannot be duplicated in ButtonConfigList. "LikeId"
Label String yes - Label displayed on button "Like!"
SubjectPrefix String no null Text to be inserted at the beginning of the subject "[[Like!]]"
Subject String no Default reply subject Subject "Report"
Body String no null Body "Like!"
Recipients List of String no No recipients Mail recipients.
["blank"]: No recipients
["all"]: Reply to all
["sender"]: Reply only to sender
Other String List: Reply to specified addresses		 ["test@test.co.jp", "test2@test.co.jp"]
QuoteType Boolean no false Whether to quote the original text.
true: Quote
false: Do not quote		 true
AllowedDomains List of String no Allow all List of domains allowed to send. If a domain other than this domain list is included, the reply email will not be created or sent.
["*"]: Allow all
Other String list: Allow only specified domains to send		 ["test.co.jp", "test2.co.jp"]
ForwardType String no Do not attach Whether to attach the original email.
attachment: attach		 attachment
Size String no "normal" Size of buttons displayed in the group.
normal: Normal button
large: Large button		 "attachment"

Example of adding new settings

Think of a way to add a button that says "Awesome!"

Edit the configuration file (%APPDATA%\TypicalReply\TypicalReplyConfig.json).

Suppose your current settings are as follows:

{
    "ConfigList": [
        {
            "Culture": "en-US",
            "GroupLabel": "Typical Reply",
            "ButtonConfigList": [
                {
                    "Id": "Like",
                    "Label": "Like!",
                    "SubjectPrefix": "[[Like!]]:",
                    "Body": "Like!",
                    "Recipients": ["all"],
                    "QuoteType": true,
                    "AllowedDomains": [
                        "*"
                    ]
                }
            ]
        }
    ]
}

Add ButtonConfig to ButtonConfigList.

Set Id to Awesome and Label to Awesome! .

{
    "Id": "Awesome",
    "Label": "Awesome!"
}

Since you are replying to the original message, leave the original subject and add a reaction message to the subject. To do this, leave Subject empty so that the original subject remains, and use SubjectPrefix to prepend the message to the subject.

{
    "Id": "Awesome",
    "Label": "Awesome!",
    "SubjectPrefix": "[[Awesome!]]:"
}

Similarly, since you are replying to the original message, leave the original text (quote it) and add the message to the text. To do this, specify a message in Body and true in QuoteType.

{
    "Id": "Awesome",
    "Label": "Awesome!",
    "SubjectPrefix": "[[Awesome!]]:",
    "Body": "Awesome!",
    "QuoteType": true
}

This button will only reply to the sender. To do this, specify ["sender"] in Recipients.

{
    "Id": "Awesome",
    "Label": "Awesome!",
    "SubjectPrefix": "[[Awesome!]]:",
    "Body": "Awesome!",
    "QuoteType": true
    "Recipients": ["sender"]
}

Also, the destination domain will be limited to test.co.jp to which you belong. To do this, specify ["all"] for AllowedDomains.

{
    "Id": "Awesome",
    "Label": "Awesome!",
    "SubjectPrefix": "[[Awesome!]]:",
    "Body": "Awesome!",
    "QuoteType": true
    "Recipients": ["sender"]
    "AllowedDomains": ["test.co.jp"]
}

Attaching the original message is not required. Therefore, ForwardType is not specified.

Add the config created above to ButtonConfigList.

{
    "ConfigList": [
        {
            "Culture": "en-US",
            "GroupLabel": "Typical Reply",
            "ButtonConfigList": [
                {
                    "Id": "Like",
                    "Label": "Like!",
                    "SubjectPrefix": "[[Like!]]:",
                    "Body": "Like!",
                    "Recipients": ["all"],
                    "QuoteType": true,
                    "AllowedDomains": [
                        "*"
                    ]
                },
                {
                    "Id": "Awesome",
                    "Label": "Awesome!",
                    "SubjectPrefix": "[[Awesome!]]:",
                    "Body": "Awesome!",
                    "QuoteType": true
                    "Recipients": ["sender"]
                    "AllowedDomains": ["test.co.jp"]
                }
            ]
        }
    ]
}

The "Awesome!" button will now be added to the typical reply buttons.

"Awesome buutton"